Proposal Components

1. Letter of Interest

Summarize qualifications and interest in the project. Briefly address design philosophy and work style. Talk about engagement with clients throughout the design and development process. Additionally, discuss what such a contract with DCA would mean to the agency.

2. Qualifications

  • Provide a company profile, length of time in business, and core competencies.
  • List three (3) web sites produced by the agency that best reflects the firm’s work and relevancy to this project. Briefly explain the role the agency played in each project. Include URLs. Only live sites will qualify during evaluation.
  • Provide current reference information for three (3) former and/or current clients.
  • Describe any experience in producing websites for governmental agencies and/or organizations similar to DCA.
  • Describe the composition of the team that would be assigned to this project. Please include a brief background summary/bio for each member of the project team.
  • Please detail any vendor partnerships you would engage in to deliver this project.

3. Project Proposal

The project proposal should include a work plan for each identified project task. Please refer to the proposed scope tasks that are outlined in the Project Scope and Site Requirements & Functionality sections of this RFQ. Wherever applicable, include visual information alongside text to state the concept and plans.

4. Budget and Project Fees

DCA has approved an initial base budget of up to $65,000 for the project. Maintenance and support fees will be budgeted separately. Vendor is expected to detail pricing as follows:

  • Base Project: Provide itemized cost estimates for the completion of various project scope tasks and delivery of the new website (total up to $65,000). These cost estimates must include all design, production, and software acquisitions necessary for the website development.
  • Maintenance & Support: Estimated fees for one year. Describe how proposed compensation will be structured (hourly / flat fee / retainer).
  • Hosting: Please recommend a private hosting solution and provide an estimate of associated annual fees.

While the project budget will be subject to contract negotiations, the project cost estimates are an important criterion for proposal evaluation.

5. Preliminary Time Line

Please provide a preliminary project time line that includes estimated time to complete project scope tasks. While the project time line will eventually be subject to contract negotiations, a preliminary project time line is another important criterion for evaluation.

Submission of Proposal

The proposal must be delivered as a pdf. Please optimize the pdf so the file size is manageable. All submissions will be subject to California Public Records Act.

Please adhere to the following format specifications:

  • Page size: 8.5 x 11 (vertical or horizontal)
  • Font size: no smaller than 10 point font
  • Maximum proposal length: no more 15 pages (not including attachments)
  • Hyperlinks: whenever possible, please retain the linkability of URLs

Please submit completed proposal to:

Proposals are due at 6:00 p.m. on May 2, 2014. Proposals received following this deadline will not be considered for evaluation.