You will need to provide an itemized expense budget for your proposed project. Describe or further detail how or for what purpose(s) the grant funds will be used corresponding column to the right, including descriptions, percentages or amount of grant funds to be used. Unexplained use of grant funds may result in poor reviews or scores. Please note that these line items correspond to the line items in DataArts.
Note for Extra Large (XL) and Large Budget organizations (LBOs): XL/LBOs must demonstrate at least 20% of requested DCA funds would go toward artist(s) fees, salaries, or similar remuneration. XL/LBO applicants must also plan to provide detailed justification in their narrative for projects in which more than 50% of the grant request would fund administrative staff,
1-5 Salaries: List the total expense for salaried and hourly employees by category. Please note that if a position includes tasks in more than one of the areas listed in the column headings, the salary for that position should be allocated over the applicable columns based percentages of time spent on each area. In general, this allocation should be the same or similar from year-to-year as long as the position description remains constant.
6 Accounting: How much did your organization spend on an external consultant to do the organization’s accounting and bookkeeping? Do not include any fees incurred for your annual audit.
7 Advertising, Marketing and Public Relations: How much will the applicant spend on advertising, marketing and public relations, including ad placement fees, professional consulting services, printing, etc.?
8 Artist Commission Fees: How much will the applicant spend on hiring individual artists to create original works of art, musical pieces, theatrical pieces, or other works for use or exhibition by applicant?
9 Artists & Performers – Non-Salaried: How much will the applicant spend on consultants, such as: artists, performers, designers, directors, etc.? These are people specifically hired to work on a temporary basis to participate in an exhibition or presentation of the applicant.
10 Catering & Hospitality: How much will the applicant spend on providing hospitality to visitors or guests including meals, food for meetings, gifts, etc.?
11 Conferences & Meetings: How much will the applicant spend on entrance fees to conferences and/or meetings attended by applicant’s personnel? Include expenses which will be incurred for meetings and/or conferences which will be held or sponsored by the applicant.
12 Equipment Rental: How much will the applicant spend on the rental of office or other equipment such as computer hardware, copiers, etc.?
13 Facilities – Other: This item should include projected expenses associated with the applicant’s physical plant, whether rented or owned, and not listed in the Building and Grounds Maintenance, Rent, or Utilities lines.
14 Fundraising Expenses – Other: How much will the applicant spend on fundraising activities such as special events, telethons, etc.?
15 Fundraising Professionals: How much will the applicant spend to hire consultants to design and perform fundraising activities?
16 Honoraria: During the fiscal year, how much will the applicant pay to guest speakers or lecturers?
17 In-Kind Contributions: What will the monetary value be of any contributions given to the applicant in the form of goods or services?
18 Insurance: How much will the applicant spend on insurance premiums for insurance, including general liability, directors and officers insurance? Do not include health or worker’s compensation included in Fringe Benefits Line 5.
19 Internet & Website: How much will the applicant spend on Website development, including design, maintenance, Internet access, Website hosting or email services?
20 Lodging & Meals: How much will the applicant spend on hotel or other fees associated with overnight stays, including meals, while any personnel are on business travel?
21 Office Expense – Other: Please list any other office expenses which will be incurred by the applicant and not covered in the Equipment Rental & Maintenance, Postage and Shipping, Supplies, or Telephone lines.
22 Other: Please list any other expenses which will be incurred by the applicant and not specifically asked for in a line item on this form. If greater than 10% of total expenses, attach a separate schedule.
23 Postage & Shipping: How much will the applicant spend on postage and shipping, including overnight, messenger services and bulk mail fees?
24 Printing: How much will the applicant spend to print materials? Do not include printing for the express purpose of marketing included in Advertising and Marketing above, or printing costs included in any other line item in this section.
25 Production & Exhibition Costs: How much will the applicant spend to create and produce any presentations or exhibitions, including supplies, materials and other related expenses? Do not include personnel costs.
26 Programs – Other: How much will the applicant spend to create and produce any other programs not included in Line 25 above including supplies, materials and other related expenses? This might include education programs, etc. Do not include personnel costs or items included on other lines in this section.
27 Professional Development: How much will the applicant spend on staff training, workshops, or any other professional development activities?
28 Professional Fees: Are there other professional fees which will be incurred by the applicant for services that are not included in Accounting, Advertising and Marketing, Artists and Performers – Non-Salaried, Audit, Fundraising Professionals, Internet and Website, or Legal Fees, or any other lines in this section?
29 Rent: How much will the applicant spend to lease an office, performance, exhibition, storage or any other space?
30 Supplies: How much will the applicant spend on supplies including office supplies, computer supplies or duplication services? Do not include supply expenses included on other lines in this section.
31 Telephone: How much will the applicant spend on telephone and/or data lines including mobile phone fees, 800 numbers, dedicated internet access phone lines, T-1 lines, or cable modem lines?
32 Touring: How much will the applicant spend to bring touring programs to your location or to take an exhibition or production on tour? Do not include travel or lodging fees included in other expense line items.
33 Travel: How much will the applicant spend on travel, including business travel and transportation such as airfare, parking, and commuting fees? Do not include expenses associated with tours included in Line 33, or any expense items included in Line 20 – Lodging and Meals.
34 Utilities: How much will the applicant spend for utilities, including gas, electric, heating, cooling, water, and sewer services?